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A fully digitized and automated photoshoot and consent procedure.

Municipality Roosendaal

Department Communicatie.

Challenge

The Municipality of Roosendaal frequently uses visual content featuring employees and models. Organizing and processing photoshoots came with several challenges:

  • Time-consuming handling of consent forms
  • Use of paper-based processes and scattered email communication
  • No centralized overview of given consent
  • Limited control over validity and withdrawal of consent
  • Risk of errors and GDPR non-compliance Inefficient processing and linking of images

The municipality needed an efficient and user-friendly solution to speed up photoshoots while maintaining full control over consent and image usage.

Solution

Verify provided an integrated solution that fully digitizes and automates the photoshoot and consent process.

The solution consists of three key components:

1. Digital consent via link and QR code

  • Models receive a digital consent form in advance via a link
  • Consent can also be given on-site by scanning a QR code
  • No paperwork or manual processing required
  • Full transparency for participants about the agreement

This allows photoshoots to start immediately without administrative delays.

2. Efficient image processing and linking

  • Photos are easily uploaded into Verify
  • Images receive an automatic ‘fingerprint’
  • Photos are linked to the correct individuals and consent records
  • Export to the image database with a single click

This creates a structured, organized, and secure workflow.

3. Full control and transparency

  • Instant insight into which images can be used
  • Automatic blocking of images when consent expires or is withdrawn
  • Clear visibility of impact when employees leave or consent changes
  • Continuous assurance of GDPR compliance

Through integration with the image database, all visual content remains up-to-date and secure.

Results

Thanks to the implementation of Verify, the Municipality of Roosendaal achieved:

  • Faster and more efficient photoshoots
  • Reduced administrative workload
  • Full visibility and control over consent
  • Improved collaboration between teams
  • Structural GDPR compliance
  • A scalable and professional workflow for image management
Customer Experience

“The photoshoot was faster and safer than ever thanks to Verify. We can now easily manage consent, process images, and maintain full control at all times. The system is intuitive and fits perfectly into our workflow.

The onboarding and support were excellent. Our feedback was taken seriously and incorporated into further product development. I’m genuinely enthusiastic about this tool and see myself as a strong ambassador, both within and outside the organization.”

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